Position: Executive Assistant

Job Description:

  • Provide full secretarial and administrative support to the Managing Director
  • Assist in the analysis of various processes and prepare agendas, presentation slides, reports as necessary
  • Prepare reports, presentations, and correspondence accurately and swiftly.
  • Perform accurate research and analysis on Maritime / Shipping industry if required.
  • Coordinate arrangements, meetings and conferences as assigned.
  • Take dictation and write correspondence.
  • Daily record keeping and filing of documents
  • Create and organize information and generate reference tools for easy use.
  • Answer and screen telephone calls and respond to emails, messages, and other correspondence.
  • Manage calendar, meeting coordination and travel arrangements.
  • Ensure efficient and effective administrative information and assistance.



  • Degree / Diploma in Business Administration or relevant field preferred.
  • 2 years of experience in an executive support role in Shipping industry is an advantage.
  • Methodical thinker with detailed research proficiencies
  • Thorough understanding of clerical and secretarial principles.
  • Strong knowledge of databases and tracking systems.
  • Good organizational skills and detail oriented
  • Ability to work under pressure and meet deadlines
  • Good written and verbal communication skills
  • Proficient in Microsoft Office.

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