Position: Executive Assistant
Job Description:
- Provide full secretarial and administrative support to the Managing Director
- Assist in the analysis of various processes and prepare agendas, presentation slides, reports as necessary
- Prepare reports, presentations, and correspondence accurately and swiftly.
- Perform accurate research and analysis on Maritime / Shipping industry if required.
- Coordinate arrangements, meetings and conferences as assigned.
- Take dictation and write correspondence.
- Daily record keeping and filing of documents
- Create and organize information and generate reference tools for easy use.
- Answer and screen telephone calls and respond to emails, messages, and other correspondence.
- Manage calendar, meeting coordination and travel arrangements.
- Ensure efficient and effective administrative information and assistance.
Requirements:
- Degree / Diploma in Business Administration or relevant field preferred.
- 2 years of experience in an executive support role in Shipping industry is an advantage.
- Methodical thinker with detailed research proficiencies
- Thorough understanding of clerical and secretarial principles.
- Strong knowledge of databases and tracking systems.
- Good organizational skills and detail oriented
- Ability to work under pressure and meet deadlines
- Good written and verbal communication skills
- Proficient in Microsoft Office.
